Planning a matric dance or prom can be a complex task for school event organisers. From securing the perfect venue to coordinating every detail, it takes careful planning to deliver a seamless event. This guide provides a practical matric banquet checklist, with useful tips and digital solutions to help you create an unforgettable experience for students.
1. Secure the Venue Early
Start by booking your venue at least 6–9 months in advance to avoid last-minute surprises. Ensure it aligns with your theme, budget, and capacity.
2. Follow the Matric Banquet Checklist
Some key items to track include:
Final guest list
Catering and menu planning
Décor and equipment hire
Photographer and videographer
Music and entertainment
Safety and security measures
3. Manage RSVPs and Communication with Evntwall
One of the best ways to streamline your planning is by using Evntwall.
How Schools Can Use Evntwall:
Before the Event:
Collect and manage RSVPs
Share venue details and directions
Communicate updates quickly and efficiently
On the Day:
Display the event program, menu, table seating, and venue map
Enable photo and selfie sharing
Host fun interactive quizzes
Open message boards for real-time sharing
Allow video uploads for guests to leave personal messages
Evntwall is a smart, modern solution to keep everyone connected and engaged throughout the event.
Celebrate Your Prom Like a Pro!
Set up your personal Evntwall and invite friends and family to be part of your big night – from anywhere in the world.
4. Consider Personal Evntwalls for Students
Besides the main school event, students can create personal Evntwalls to involve family and friends in their journey:
Perfect for pre-prom celebrations at home
Loved ones can upload selfies, raise a toast via video, and send warm wishes
A unique way to make distant family feel included
5. Manage Budget and Supplier Payments
Track all expenses carefully:
Venue deposit
Décor and catering payments
Photographer fees
Evntwall setup and optional extras
Emergency budget for last-minute needs
6. Coordinate with School Management
Ensure all plans meet school policies, and that emergency and security protocols are in place. Get the necessary approvals in advance.
7. Final Confirmation
Confirm vendors and deliveries
Finalize seating charts
Conduct a venue walkthrough
Conclusion
A successful matric dance is all about detailed planning, effective communication, and creating lasting memories. By using tools like Evntwall and following a clear checklist, school organisers can deliver a seamless, exciting event that students will remember forever.
Bring Everyone to the Celebration – Digitally!
Whether they’re near or far, let your family and friends join in the magic of your prom night with a personal Evntwall.
Discover Evntwall’s suite of features, designed to make your high school prom a memorable one:
RSVP & Guest Management
Collect and manage RSVPs with ease. Whether you’re organizing a school-wide event or a private send-off, Evntwall helps track who’s coming, so nothing falls through the cracks.
Event Details & Directions
Share all the important event info in one place — venue location, start time, dress code, and more. Guests can navigate directly via Google Maps integration.
Photo & Selfie Uploads
Capture the vibe of the night! Attendees can upload their own photos and selfies during and after the event, creating a live digital gallery of memories.
Video Messages & Toasts
Friends and family who can’t attend in person can send video messages or raise a toast remotely — perfect for pre-prom celebrations at home.
Custom Program & Menu Display
Upload the evening’s schedule and menu so everyone knows what’s happening and when. No need to print hundreds of programs!
Interactive Table Seating Chart
Help students and staff find their assigned seats in seconds. An easy-to-use digital seating layout makes the evening flow more smoothly.
Message Board
Let guests post shout-outs, encouragement, or even funny prom stories. The message board becomes a shared memory space for everyone.
Fun Quiz Feature
Add some fun to the night with a live quiz! Include questions about the class, teachers, or trending topics — a great way to entertain and engage.
Personal Branding & Custom Themes
Customize your Evntwall with school colors, class mottos, and event logos to give it a truly personalized touch.
Easy Sharing & Access
Each Evntwall has a simple, shareable link. Students can send it to family, friends, or post on WhatsApp and social platforms — no app downloads needed.
Turn Moments into Memories
Create your own Evntwall to collect selfies, videos, and messages from loved ones on your matric dance night. It’s your digital memory wall!
